Meeting Rooms & Hybrid Setup Guide

Meeting Rooms & Hybrid Setup Guide

📅 Booking a Room

To reserve a meeting space:
Email: receptionist@elycathedral.org

Phone: ext 200
Available Rooms/Capacity:

Powcher’s Hall:
Boardroom: Up to 14.
Theatre style: Up to 25–30

Chapter Room:
Boardroom: Up to 16

If you're hosting a meeting or event, please book setup time in the diary beforehand. As we all know, things can run over, or spaces may be used back-to-back - this helps ensure the space is ready when your session begins.

Room set up

Before your meeting:

Arrange the room layout (boardroom, theatre style, etc.)

Connect devices via HDMI as needed

After your meeting, please reset and tidy the space

Unless there is an alarm or concern of fire, please keep the fire exit doors in Powcher's Hall to the garden area closed. The space beyond is private, and keeping the doors shut helps us respect that boundary.

⚠️ Spot any health & safety hazards?

Your vigilance helps keep our spaces safe. If you notice any potential hazards—such as loose cables, blocked exits, faulty equipment, or anything that could pose a risk—please report them immediately:

Tracy Bennett-Tighe: Tracy Bennett-Tighe and Jonathan Bell: Jonathan Bell

Please contact the Head Verger, Grahame Hoskin to report any cleaning concerns :

Grahame Hoskin

Catering

Please contact the Almonry Kitchen with any catering requirements: almonry@cdc.events

Alternatively the Lunchbox Ely are familiar with us and have a range of options: https://lunchboxely.co.uk/

Obtain a quote and ensure approval via your line manager before placing an order.

OWL Videoconferencing

For hybrid meetings, the OWL device is available in the Chapter Room.

Steps to Use:

  1. Training Required: Contact helpdesk@elycathedral.org to arrange training to get you started
  2. Booking: Reserve the OWL via receptionist@elycathedral.org
  3. Laptop Available: A spare laptop is available in the Chapter Room—ask Helpdesk for assistance

📘 For instructions on using the OWL device, visit the OWL User Guide here

Parking space for visitors

Due to limited parking spaces, there are a maximum of four that can be booked for guests and visitors. Please follow these steps to request a parking space:


Email the Vergers team to ask whether a parking space can be reserved for your meeting attendees or guests. Please provide the date, time of arrival and duration required. The Vergers will check if spaces are available.

Email: vergers@elycathedral.org

Let’s look out for one another by being mindful of how we use our shared spaces. Please ensure the space is restored to its original condition and that all cups and cutlery are removed from the meeting rooms.